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ADOLPH AND ESTHER GOTTLIEB FOUNDATION INDIVIDUAL SUPPORT GRANT
FINANCIAL AND SUPPORTING DOCUMENTATION
REVIEW AND PROCEDURES
COMMON MISTAKES & TROUBLESHOOTING
ADOLPH AND ESTHER GOTTLIEB EMERGENCY GRANT
INDIVIDUAL SUPPORT GRANT
APPLICATION FORM FAQ
How do I get an application form?
The application for the Gottlieb Foundation 2020 Individual Support Program will be made available on September 1st, 2019.
Applications for our grant programs are accessible online. Once the application is available, interested applicants may log in and create a profile to begin the application.
Please note that the software allows an applicant to work on the application over time. All completed sections and uploaded or attached materials are saved automatically on the application, and can be reviewed and revised by the applicant until the application is submitted. The deadline for submitting the 2020 Individual Support Grant program is December 15, 2019. Complete applications and any supplementary materials must be submitted before midnight Eastern Standard Time on this date.
May I drop off my application form to the Foundation in person?
Applications must be submitted using our online application process. We do not accept hand-delivered applications.
Applicants have the option of submitting their financial documentation by mail or other carrier (i.e. Federal Express). In that event, we rely on the postmark or carrier’s receipt to verify that submissions were sent before the deadline.
If you are sending your tax returns/financial materials by mail, please label the envelope containing your financial documentation “Individual Support Grant Program” and send it to The Adolph and Esther Gottlieb Foundation, 380 West Broadway, New York, NY 10012. Please note that the entire application including financial materials must be submitted before the December 15, 2019 deadline.
I have an Individual Support grant application form from a previous year. Can I use it?
No. We review and update the application forms annually; only current application forms may be submitted.
Can I submit extra support materials with my application?
No. Because of the number of applications we receive each year for the Individual Support program, we ask that applicants submit only what is requested. Supplementary materials, such as catalogues, brochures, reviews, press materials, etc, will not be reviewed.
IF THE DEADLINE IS ON A SUNDAY AND I AM MAILING IN MY TAX FORMS DOES THAT MEAN THE POSTMARKED DEADLINE FOR MY TAX RETURN WILL BE ON THE MONDAY IMMEDIATELY FOLLOWING THE DECEMBER 15TH DEADLINE?
No, the deadline is the same day every year and all materials, including those sent by mail, must be sent before the 11:59 pm Eastern Standard Time deadline on December 15th.
What are the eligibility requirements for this program?
Individual Support Grants are available to painters, sculptors and printmakers who have been engaged in a mature phase of their art for at least 20 years and who are currently in financial need. Financial need is based on household income. Please see below for definition of a mature phase of art.
Can I apply every year, or do I have to wait a year to apply?
Applicants who did not receive an award from the Gottlieb Foundation Individual Support Program may re-apply every year. Recipients of this grant must wait one year after receiving their grant before they are eligible to reapply. Please note that applicants who have previously received an Individual Support grant three times or more are no longer eligible to apply for this grant program.
Artists may apply for both the Individual Support and the Emergency Grant program in the same year. The requirements for each program will apply to every application.
Do I have to live in New York to be eligible for the grant programs?
The Foundation’s grant programs are open to both US based and International artists. US citizenship or residency is not required.
How does the Foundation define a mature phase of art?
Maturity is based on a high level of intellectual, technical, and creative proficiency that has been maintained over time. It is not based on an applicant’s age but rather on the development of and commitment to an artist’s work and its progress over time. We rely on the visuals included with the application to provide evidence that an artist has been producing mature work for at least 20 years.
If you have any additional questions please e-mail Sheila Ross: firstname.lastname@example.org.
Can the grants be used for educational purposes, like graduate school?
The Foundation does not consider requests for funding of educational purposes.
Does the Foundation give preference to a particular style or form of art, such as abstract art or painting over other styles or forms?
There is no preference given to genre, media, or subject matter, as long as the work is painting, printmaking, or sculpture, or can be directly interpreted as such.
FINANCIAL AND SUPPORTING DOCUMENTATION FAQ
How do I reflect my income in the case of a joint tax return?
For the purposes of this grant program, we consider overall household income and a joint return is acceptable. If an applicant files a separate tax return from his/her spouse or domestic partner, we require both the applicant’s and spouse’s or domestic partner’s tax return.
I didn’t file a tax return last year, What type of financial documentation should I submit in this case?
We recognize that it is not always possible to submit a copy of the most recent tax forms. Alternative documentation may be submitted in lieu of a tax return. Applicants must check directly with the Foundation as to what alternative documentation is acceptable, and must receive permission from the Foundation to submit that material. Applicants who fail to submit the requested forms of financial documentation will not be eligible for review.
CAN MY NARRATIVE STATEMENT BE LONGER THAN 10,000 CHARACTERS?
Applicants must stay within the guidelines for the narrative statement. 10,000 characters is roughly 3 typed pages. The statement should be written in full narrative prose. A curriculum vitae, exhibition résumé, or point form will not fulfill this requirement. Most applicants use the narrative statement to introduce their art and their career to the review panel, highlight exhibition and career achievements, and discuss the development and key issues in their work.
How should JPEGs be arranged? How are JPEGs viewed?
JPEGs should be arranged chronologically, starting with earliest image and ending at the most recent. JPEGs are projected and viewed one at a time.
How big do my images need to be?
Images must be 72dpi, with a maximum height of 768px and a maximum width of 1024px.
Note: Our application lists file sizes in MiB, which refers to "mebibytes." One mebibyte is equivalent to 1.04 megabytes. So long as your files adhere to the specifications enumerated here, your files should be well under 1 mebibyte (MiB) in size.
This information is also provided in the directions for the Individual Support Grant application.
REVIEW AND PROCEDURES FAQ
CAN I APPLY EVERY YEAR, OR DO I HAVE TO WAIT A YEAR TO APPLY AGAIN?
If your application was not successful in the previous year, you may apply the following year. If you were awarded a grant, you must wait at least one year before applying again.
WHEN WILL I BE NOTIFIED OF THE INDIVIDUAL SUPPOrt GRANT FINAL DECISIONS?
Typically, final decisions are announced in mid-April.
Who makes the decisions to award a grant?
Each year, the Foundation selects a group of 5 artists and other art professionals, who are not affiliated with the Foundation, to serve as advisors to this program. The advisors acting as a group choose the recipients of this grant program.
The entire group of advisors changes each year. Their names are kept strictly confidential.
COMMON MISTAKES & TROUBLESHOOTING FAQ
One of the most common mistakes is submitting a partial tax return. Some applicants do not include all schedules that were filed with their tax return or they submit incomplete schedules. Please do not send in only the first page of the 1040 or only the first page of your Schedule C. Every page and every schedule that you submitted to the tax authority must be submitted along with your application. Even if your federal tax return including all schedules and worksheets amounts to as many pages as forty, for example, please submit all forty pages.
Please do not send a transcript of what was filed, a Notice of Assessment, or other notice of filing, as these do not fulfill the requirement for this program. Those documents are merely verifications that a tax return was filed, but are insufficient for the purposes of this grant. We require a complete copy of the material that was filed with the tax authorities.
Submitting anything less than a complete tax return will result in the application being considered incomplete and, therefore, ineligible for review.
We require that all documentation be submitted in English. For International applicants, tax returns that are not in English must be translated into English. Please include a complete and separate line by line translation with the original documents. Submitting only the original without the translation, or the translation without the original, will render these applications incomplete and therefore ineligible for review.
If your tax return is in a PDF format, please do not upload password protected PDF files. We will not be able to open them.
If you have multiple tax forms or files that are larger than the uploadable limit on the on-line application form, please send all of your financial documentation by mail. Do not submit part of your financials on-line and the rest by mail. Select one method only for the submission of your financial documentation.
image list & JPEGs
JPEG images of the applicant’s work must be saved according to the detailed instructions on the application. An accompanying image list must also be submitted. Applications will be considered incomplete if image list does not include:
— The applicant’s name at the top of the list.
— A number for each image, from 1 through 40 (or fewer if that is the case).
— The media, dimensions, and year of each work.
— Images must be numbered and arranged chronologically from earliest to most recent.
As this program is for artists who have been working for at least 20 years in a mature phase of their art, and the review panel relies on the visual documentation to make determinations about maturity, the images submitted must go back a minimum of 20 years.
As this is the 2020 grant cycle, submitted images must begin in 2000 or earlier. An applicant who sends in images of their work beginning in the year 2001, for example, would not be eligible for review.
When in doubt about any of the requirements, please contact the Foundation for further information and clarification.
Other Common Issues
“Why is the formatting of my narrative or image list scrambled and rearranged after I copied and pasted it into the text box on the application form?”
If you draft your image list or narrative statement in a word processing software and include special formatting or tabs, this formatting will not transfer when you copy and paste it into the text box area for the narrative statement and the image list. If not corrected it will be very difficult for the panelists who are making the selections to read your narrative statements or image list. To avoid this issue do not use any formatting tools such as tabs or extra spacing when drafting these texts. Another option is to type your responses directly into the text box on the on-line application form.
“It says I have exceeded 10,000 characters after I tried to copy and paste my narrative into the text box in the application. But when I counted the characters in the word processing software I am using it says it is under 10,000 characters.”
Spaces between words and punctuations count as a character and are therefore considered part of the 10,000 character limit. Some older word processing software may not count all the spaces and punctuation.
"I can't log in to my account."
When I attempt to log in to the online application form, it says "The email address or password you have entered is incorrect. Please retype them, or register if you have not created an account." But I am entering my e-mail and password correctly.
The quickest way to get around this problem is to re-set your password. Simply click the blue "Forgot your password?" directly below the password field. This will open a box prompting you to type in your e-mail. Once you do this, click "Send Reset Link." The system will send further instructions to the e-mail that you entered.
"I can't submit my application."
Make sure all questions marked with an asterisk are answered. Double check your images. Make sure you have uploaded images in order and sequentially, and have not skipped an upload button. Applicants must submit an image in each image upload area, from image 1 – 25.
"I am trying to fill out the financial form of the application, and am entering a zero in a field in which I do not have income. It won’t let me submit my form, and tells me those income fields are empty."
Try entering 0.00 instead of a single zero (0) for these fields. Also make sure there are no extra spaces, including a space before the zero (0). Please contact us if these solutions don’t solve the problem.
"I have created an account and want to start my application, I see something at the top regarding an access code. How do I get an access code?"
You do not need an access code to apply to either the 2019 Individual Support grant program or the 2019 Emergency Grant program. If you see an access code on the logon page please ignore it and simply click on the name of the grant program for which you want to apply and you will be directed to the application form.
HOW DO I GET AN APPLICATION FORM?
Applications for the Adolph and Esther Gottlieb Emergency Grant program are available online and there is no deadline for this application. Click here to be directed to the application form.
IS THERE A DEADLINE FOR THE EMERGENCY ASSISTANCE PROGRAM?
There are no deadlines for submitting applications for emergency assistance.
MAY I DROP OFF MY APPLICATION FORM IN PERSON?
Applications must be submitted using our online application process. We do not accept hand-delivered applications.
MAY A FRIEND OR RELATIVE COMPLETE AND SUBMIT AN application FOR ME?
As some emergencies may render individuals physically incapable of completing an application, those individuals may have a friend or relative submit an application on their behalf. However, even in those extreme cases the applicant must be aware that an application is being submitted, must have participated in completing the application, and must sign or, in some fashion, indicate that the applicant confirms the information submitted on his or her behalf.
WHO IS ELIGIBLE FOR EMERGENCY ASSISTANCE?
The Adolph and Esther Gottlieb Emergency Grant is offered to painters, sculptors, and printmakers who have been engaged in a mature phase of their art for at least ten years and who have a current need that is beyond their means and that results from a current or recent catastrophic event.
HOW DOES THE FOUNDATION DEFINE A MATURE PHASE OF ART?
Maturity is based on a high level of intellectual, technical, and creative proficiency that has been maintained over time. It is not based on an applicant’s age but rather on the development of and commitment to an artist’s work and its progress over the course of an applicant’s career. To make that determination for this program we contact several professional references who can provide information about an artist’s body of work and career.
WHAT CONSTITUTES A CATASTROPHIC EVENT?
For the purposes of this program we define a catastrophic event as a circumstance or a group of circumstances that are unforeseeable and that have an immediate and profound effect on the applicant. The types of events that we use as examples of catastrophic events are fires, floods, other acts of nature, and emergency medical need. Our experience has been that catastrophic events are determined as much by how they impact the usual flow of daily life of the applicant as by the nature of an event, so the examples cited above are not exclusive. For instance, an eviction for non-payment of rent will not, by itself, qualify as a catastrophic event; however, an eviction brought on as a result of an accident, medical situation, or some other intervening circumstance probably will qualify.
WILL THE GRANT MEET ALL MY NEEDS?
The limit of this award is $15,000 per event. That does not mean that every successful applicant is awarded $15,000. In reviewing emergency applications, we attempt to determine the amount needed by an applicant to overcome his or her immediate needs and we take into consideration the amount of funds we have available as well as the number of applications we have received or are in process of considering. Emergency grants are typically $5,000 - $7,000. The actual amount of any particular award will be based on the needs and circumstances of the individual applicant.
IF I FILE AN APPLICATION FOR EMERGENCY ASSISTANCE WILL I AUTOMATICALLY RECEIVE FUNDING?
No. This is a grant program and every application that is submitted will be reviewed by staff to determine if it is eligible for this program. Eligible applications will be reviewed further in order to gather information about the applicant and the situation for which the applicant needs assistance. That information, along with the application and documentation submitted by the applicant, will be reviewed by the directors of the Foundation who will make a final determination of whether to make an award and the amount of the award.
HOW LONG DOES IT TAKE TO REVIEW AN EMERGENCY APPLICATION?
The amount of time it takes to review requests for emergency assistance varies depending on the complexity of the circumstances and, often, the amount of time it takes staff to gather information and to hear back from references and/or relevant professionals (doctors, lawyers, etc). The more information and documentation that an applicant provides, the faster we will be able to complete a review. On average, it takes from 4 – 6 weeks from the time we receive a complete application to complete a review. However, applicants should inform us if there is a hard deadline that they must meet and we will attempt to complete our review within that time frame. In the most urgent circumstances, we can, and we have, completed reviews and awarded grants within 24 – 48 hours.
MAY I APPLY FOR EMERGENCY ASSISTANCE MORE THAN ONCE IN A YEAR?
Applicants for the Adolph and Esther Gottlieb Emergency Grant may apply for and receive assistance only once per situation. Unsuccessful applicants are not eligible to reapply for the same emergency situation. However, artists may apply again for this program within a calendar year in the event of an unrelated and different catastrophic incident. For example, we have awarded grants to the same individual who required emergency medical assistance and, subsequently, was displaced by a flood, within the same year.
MAY I APPEAL A DECISION OF THE DIRECTORS IF MY REQUEST IS DENIED?
Since this is an emergency program and needs to process numerous requests at any time, the decisions of the directors cannot be appealed. Please understand that every application we receive is thoroughly reviewed and every aspect of each situation is considered in completing our review. As stated above, unsuccessful applicants are not eligible to reapply for the same emergency situation.
The Adolph & Esther Gottlieb Foundation ("the Foundation") takes the security and privacy of its website visitors and applicants extremely seriously.
Both this website, and the web service we use for our applications provided by Foundant Technologies, use TLS/SSL encryption using RSA-256 encryption algorithms and have valid SSL Certificates, ensuring both that all materials on this website are verifiably from their claimed sources, and that interactions with this website are encrypted and therefore confidential.
The information the Foundation collects from grant applicants is used exclusively for the purposes of processing grant applications, which each applicant submits voluntarily.
General Data Privacy and the General Data Protection Regulation (“GDPR”):
The GDPR protects personal data collected from citizens of European Union Member States. The Foundation collects and stores certain personal data through our website or over the phone for the purposes of processing grant applications and responding to inquiries.
In order for the Foundation to collect this information, you must first consent to the collection of your personal data. Consent is given upon applying to either of our grant programs or when offered voluntarily over the phone.
The Foundation will only use your personal data for the purposes mentioned above. The Foundation will privately store your personal data for as long as necessary to fulfill the purpose for which the personal data was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
The term “personal data” includes information such as your name, address, email address, telephone number, IP address, browser cookies, and therefore the general location from which you are browsing this website. Personal information does not include data from which you can no longer be identified due to encryption or anonymity.
The Foundation has taken measures to limit collection of personal data. We have, for the time being, disabled SquareSpace Analytics Cookies to prevent the over-collection of personal data. This means that any information collected from your visit to this website is highly generalized and is utilized only for the confidential review of our website's functionality as it pertains to the Foundation's operations.
Should the Foundation opt to change this in the future, the Foundation will provide an alert on this website informing all visitors of this change and that cookies are enabled.
Please be advised that the Foundation utilizes a few digital tools and service providers, all of whom have taken the utmost care to be GDPR compliant. All details on their operations are provided in their privacy policies respectively:
Our website is hosted by SquareSpace.
Our newsletter is hosted by MailChimp.
Our grant application system is provided and hosted by Foundant Technologies, Inc ("Foundant").