FREQUENTLY ASKED QUESTIONS
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INDIVIDUAL SUPPORT GRANT
COMMON MISTAKES & TROUBLESHOOTING
APPLICATION FORM FAQ
How do I get an application form?
The application for the Gottlieb Foundation 2019 Individual Support Program will be available on September 1st, 2018.
Applications for both of our grant programs are available online. Once the application is available, interested applicants may log in and create a profile to begin the application.
Please note that the software allows an applicant to work on the application over time. All completed sections and any supplemental uploaded or attached materials are saved automatically on the application, and can be reviewed and revised by the applicant until the application is submitted. The deadline for the 2019 Individual Support Grant program is December 15, 2018. Complete applications and any supplementary materials must be submitted before midnight Eastern Standard Time of this date.
Applications for the Adolph and Esther Gottlieb Emergency Grant program are available online and there is no deadline for this application. Please visit our Emergency Grant page and select the link to the application.
May I drop off my application form to the Foundation in person?
Applications must be submitted using our online application process. We do not accept hand delivered applications. We do allow applicants the option of submitting financial documentation by mail or other carrier (i.e. Federal Express). In that event, we rely on the postmark or carrier’s receipt to verify that submissions to the Gottlieb Foundation Individual Support Program were sent on or by the deadline.
Label the envelope containing your financial documentation “Individual Support Grant Program” and send it to:
The Adolph and Esther Gottlieb Foundation
380 West Broadway
New York, NY 10012
I have an Individual Support grant application form from a previous year. Can I use it?
No. As of April 2015 we have switched to an online application. We review and update the application forms annually; only current application forms may be submitted.
Can I submit extra support materials with my application?
No. Because of the number of applications we receive each year for the Individual Support program, we ask that applicants submit only what is requested. Supplementary materials, including catalogues, brochures, reviews, press materials, and other forms of documentation will not be reviewed by the panel and should not be submitted.
What are the eligibility requirements for this program?
Individual Support Grants are available to painters, sculptors and printmakers who have been engaged in a mature phase of their art for at least 20 years and who are currently in financial need. Financial need is based on household income. Please see below for definition of a mature phase of art.
Can I apply every year, or do I have to wait a year to apply?
Applicants who did not receive an award from the Gottlieb Foundation Individual Support Program may re-apply every year. Recipients of this grant must wait one year after receiving their grant before reapplying.
Please note that as of the 2018 Grant Cycle, applicants who have previously received an Individual Support grant from this Foundation three times or more are no longer eligible to apply for this grant program.
Applicants for the Adolph and Esther Gottlieb Emergency Grant may apply for and receive assistance only once per situation. Unsuccessful applicants are not eligible to reapply for the same emergency situation. In the event of an unrelated and different catastrophic incident, artists may apply again for this program within a calendar year.
You may apply for both programs, within the restrictions outlined above.
Do I have to live in New York to be eligible for the grant programs?
The Foundation’s grant programs are open to both US based and International artists. US citizenship or residency is not required.
How does the Foundation define a mature phase of art?
Maturity is based on a high level of intellectual, technical, and creative proficiency that has been maintained over time. It is based less on an applicant’s age than on the development of and commitment to an artist’s work that has progressed over time. For the Gottlieb Foundation Individual Support Program we rely on the visuals included with the application to provide evidence that an artist has been producing mature work for at least 20 years. For the Adolph and Esther Gottlieb Emergency Grant we contact several professional references who can provide information about an artist’s body of work and career over time.
If you have any additional questions please e-mail Sheila Ross: firstname.lastname@example.org.
Can the grants be used for educational purposes, like graduate school?
The Foundation does not consider requests for funding of educational purposes.
Does the Foundation give preference to a particular style or form of art, such as abstract art or painting over other styles or forms?
There is no preference given to genre, media, or subject matter, as long as the work is painting, printmaking, or sculpture, or can be directly interpreted as such.
FINANCIAL DOCUMENTATION FAQ
How do I reflect my income in the case of a joint tax return?
For the purposes of this grant program, we consider overall household income and a joint return is acceptable. If an applicant files a separate tax return from his/her spouse or domestic partner, we require both the applicant’s and spouse’s or domestic partner’s tax return.
I didn’t file a tax return last year, What type of financial documentation should I submit in this case?
We recognize that it is not always possible to submit a copy of the most recent tax forms. Alternative documentation may be submitted in lieu of a tax return. Applicants must check directly with the Foundation as to what alternative documentation is acceptable, and must receive permission from the Foundation to submit that material. Applicants who fail to submit the requested forms of financial documentation will not be eligible for review.
INDIVIDUAL SUPPORT GRANT FAQ
How should JPEGs be arranged? How are JPEGs viewed?
JPEGs should be arranged chronologically, starting with earliest image to most recent. JPEGs are projected and viewed one at a time.
How big do my images need to be?
Images must be 72dpi, with a maximum height of 768px and a maximum width of 1024px.
Note: Our application lists file sizes in MiB, which refers to "mebibytes." One mebibyte is equivalent to 1.04 megabytes. So long as your files adhere to the specifications enumerated here, your files should be well under 1 mebibyte (MiB) in size.
This information is also provided in the directions for the Individual Support Grant application.
Who makes the decisions to award a grant?
Each year, the Foundation selects a group of 5 artists and other art professionals, who are not affiliated with the Foundation, to serve as advisors to this program. The advisors acting as a group choose the recipients of this grant program.
The entire group of advisors changes each year. Their names are kept strictly confidential.
May I submit more than 3 pages for my narrative statement?
We ask applicants to stay within the guidelines of the 3 page narrative statement. 10,000 characters is actually slightly more than 3 pages. As we have set the parameters to only allow 10,000 characters, applicants will not be able to submit more than this. The statement should be written in full narrative prose. A curriculum vitae, exhibition résumé or point form is not sufficient and will not fulfill this requirement. Most applicants use the narrative statement to introduce their art and their career to the review panel, highlight exhibition and career achievements, and discuss the development and key issues in their work.
When will I be notified of the Individual Support Grant final decisions?
Typically, final decisions are sent out in mid-April.
COMMON MISTAKES & TROUBLESHOOTING
One of the most common mistakes is submitting an incomplete tax return; one which is missing schedules or has incomplete schedules. Every page and every Schedule that you submitted to the tax authority must be submitted along with your application. Even if your federal tax return including all schedules and worksheets amounts to as many pages as forty, for example, please submit all forty pages. Please do not send in only the first page of the 1040 or only the Schedule C.
Please do not send a transcript of what was filed, a Notice of Assessment, or other notice of filing, as this does not fulfill the requirement for this program. Those documents are merely verifications that a tax return was filed, but are insufficient for the purposes of this grant. We require a complete copy of the material that was filed with the tax authorities.
Submitting anything less than a complete tax return will result in the application being considered incomplete, and, therefore, ineligible for review.
We require that all documentation be submitted in English. For International applicants, tax returns that are not in English must be translated into English. Please include a complete and separate line by line translation with the original documents. Submitting only the original without the translation, or the translation without the original, will render these applications incomplete and therefore ineligible for review.
If your tax return is in a PDF format, please do not upload password protected PDF files. We will not be able to open them.
If you have multiple tax forms or files that are larger than the uploadable limit on the on-line application form, please send all of your financial documentation by mail. Do not submit part of your financials on-line and the rest by mail. Select one method for the submission of your financial documentation only.
image list & JPEGs
Jpeg images of the applicant’s work should be saved according to the detailed instructions on the application. An accompanying image list must also be submitted. Applications will be considered incomplete if image list does not include:
— The applicant’s name at the top of the list.
⏤ A number for each artwork, 1 through 40.
— The media, dimensions, and year of each work.
— Images must be numbered and arranged chronologically from earliest to most recent.
As this program is for artists who have been working for at least 20 years in a mature phase of their art, and the review panel relies on the visual documentation to make determinations about maturity, the images submitted must go back a minimum of 20 years.
For this 2019 grant cycle, submitted images must begin in 1999 or earlier. An applicant who sends in images of work beginning in the year 2001, for example, would not be eligible for review.
When in doubt about any of the requirements, please contact the Foundation for further information and clarification.
Other Common Issues
“Why is the formatting of my narrative or image list scrambled and rearranged after I copied and pasted it into the text box on the application form?”
If you draft your image list or narrative statement in a word processing software and include special formatting or tabs, this formatting will not transfer when you copy and paste it into the text box area for the narrative statement and the image list. If it is not corrected it will be very difficult for the panelists who are making the selections to read your narrative statements or image list. To avoid this issue do not use any formatting tools such as tabs or extra spacing when drafting these texts. Another option would be to type your responses directly into the text box on the on-line application form.
Please note that the application software cannot interpret tabs or any special formatting that is common to most word processing software. If you want to draft your narrative and/or image list on your own software you may do so, but do not use tabs or any special formatting.
The following is an example of an image list that our software can accept:
- Portrait of Mary, 1999, oil on canvas, 48 x 36” (return)
- Untitled, 2000, pastel and watercolor, 24 x 36” (return)
“It says I have exceeded 10,000 characters after I tried to copy and paste my narrative into the text box in the application. But when I counted the characters in the word processing software I am using it says it is under 10,000 characters.”
Each space between words and each punctuation counts as a character. Some older word processing software do not count spaces and punctuation and so may not provide an accurate count.
"I can't log in to my account."
When I attempt to log in to the online application form, it says "The email address or password you have entered is incorrect. Please retype them, or register if you have not created an account." But I am entering my e-mail and password correctly.
The quickest way to get around this problem is to re-set your password. Simply click the blue "Forgot your password?" directly below the password field. This will open a box prompting you to type in your e-mail. Once you do this, click "Send Reset Link." The system will send further instructions to the e-mail that you entered.
"I can't submit my application."
Make sure all questions marked with an asterisk are answered. Double check your images. Make sure you have uploaded images in order and sequentially, and have not skipped an upload button. Applicants must submit an image in each image upload area, from image 1 – 25.
"I am trying to fill out the financial form of the application, and am entering a zero in a field in which I do not have income. It won’t let me submit my form, and tells me those income fields are empty."
Try entering 0.00 instead of a single zero (0) for these fields.
"I have created an account and want to start my application, I see something at the top regarding an access code. How do I get an access code?"
You do not need an access code to apply to either the 2019 Individual Support grant program or the 2019 Emergency Grant program. If you see an access code on the logon page please ignore it and simply click on the name of the grant program for which you want to apply and you will be directed to the application form.
The Adolph & Esther Gottlieb Foundation ("the Foundation") takes the security and privacy of its website visitors and applicants extremely seriously.
Both this website, and the web service we use for our applications provided by Foundant Technologies, use TLS/SSL encryption using RSA-256 encryption algorithms and have valid SSL Certificates, ensuring both that all materials on this website are verifiably from their claimed sources, and that interactions with this website are encrypted and therefore confidential.
The information the Foundation collects from grant applicants is used exclusively for the purposes of processing grant applications, which each applicant submits voluntarily.
General Data Privacy and the General Data Protection Regulation (“GDPR”):
The GDPR protects personal data collected from citizens of European Union Member States. The Foundation collects and stores certain personal data through our website or over the phone for the purposes of processing grant applications and responding to inquiries.
In order for the Foundation to collect this information, you must first consent to the collection of your personal data. Consent is given upon applying to either of our grant programs or when offered voluntarily over the phone.
The Foundation will only use your personal data for the purposes mentioned above. The Foundation will privately store your personal data for as long as necessary to fulfill the purpose for which the personal data was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements.
The term “personal data” includes information such as your name, address, email address, telephone number, IP address, browser cookies, and therefore the general location from which you are browsing this website. Personal information does not include data from which you can no longer be identified due to encryption or anonymity.
The Foundation has taken measures to limit collection of personal data. We have, for the time being, disabled SquareSpace Analytics Cookies to prevent the over-collection of personal data. This means that any information collected from your visit to this website is highly generalized and is utilized only for the confidential review of our website's functionality as it pertains to the Foundation's operations.
Should the Foundation opt to change this in the future, the Foundation will provide an alert on this website informing all visitors of this change and that cookies are enabled.
Please be advised that the Foundation utilizes a few digital tools and service providers, all of whom have taken the utmost care to be GDPR compliant. All details on their operations are provided in their privacy policies respectively:
- Our website is hosted by SquareSpace.
- Our newsletter is hosted by MailChimp.
- Our grant application system is provided and hosted by Foundant Technologies, Inc ("Foundant").